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Executive Assistant
Lightcast, Russia
Experience
1 Year
Salary
Job Type
Job Shift
Job Category
Traveling
No
Career Level
Telecommute
No
Qualification
As mentioned in job details
Total Vacancies
1 Job
Posted on
Jan 29, 2024
Last Date
Feb 29, 2024
Location(s)
Job Description
Quick Summary: The Executive Assistant plays a vital role in enabling the executive or senior management to focus on their strategic priorities by efficiently managing administrative tasks and facilitating communication. This position requires a high level of professionalism, discretion, and the ability to handle a wide range of responsibilities while maintaining confidentiality and attention to detail. The Executive Assistant is a key partner in helping the executive achieve their goals and drive the organization's success.Major Responsibilities:- Efficiently manage and prioritize the executive's calendar, scheduling meetings, appointments, and events while ensuring optimal use of their time.
- Arrange domestic and international travel itineraries, including flights, accommodations, transportation, and visas as needed.
- Maintain and organize important documents, files, and records, ensuring confidentiality and easy retrieval when needed.
- Track, reconcile, and report on the executive's expenses, ensuring accuracy and compliance with company policies.
- Handle sensitive and confidential information with discretion and professionalism.
- Facilitate communication between the executive and internal and external stakeholders, including clients, partners, and team members.
- Assist with special projects, research, and initiatives as assigned by the executive.
- Coordinate and prepare materials for meetings, including agendas, presentations, and reports, and ensure that meetings run smoothly.
- Serve as a primary point of contact for the executive, screening and managing incoming calls, emails, and messages, and responding on their behalf when appropriate.
Education and Experience:- Proven experience as an executive assistant or in a similar role.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in office software (e.g., Google Suite) and scheduling tools.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Excellent attention to detail and problem-solving abilities.
- Discretion and trustworthiness, as the role often involves access to confidential information.
Lightcast is a global leader in labor market insights with headquarters in Moscow (ID) with offices in the United Kingdom, Europe, and India. We work with partners across six continents to help drive economic prosperity and mobility by providing the insights needed to build and develop our people, our institutions and companies, and our communities.Lightcast is proud to be an equal opportunity workplace and is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Lightcast has always been, and always will be, committed to diversity, equity and inclusion. We seek dynamic professionals from all backgrounds to join our teams, and we encourage our employees to bring their authentic, original, and best selves to work.
#LI-AJ1 Job Specification
Lightcast
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